Thanks for taking a second to look at this brief white paper.
Today we are going to cover:
- Ways to identify if you’re a hoarder.
- Real life stories from a reforming education hoarder.
- Pit falls to becoming a hoarder.
- Best practice on how to avoid becoming a hoarder.
It all begins by asking yourself if your paper is causing too much clutter?
We know as educators, you are under a lot of pressure. What curriculum do I use? What materials do I need? What do I need to keep? How long do I need to keep it? It is very easy to develop a hoarder mentality. When you look at your work environment, either at school and/or home do you feel like:
- Your decorating style is made of up only magazine clippings and art projects.
- You’re practicing to be a bag lady with a shopping cart full of clutter.
- You’re struggling against an addition to hold on to everything.
That is exactly the situation that many educators finds themselves in, but a teacher from Texas explained it this way:
“I have taught science in three different states and been in this profession for 22 years. That is a lot of texts, conferences, workshops, and state-mandated curriculum changes. I am constantly fighting disorder and clutter. Science teachers hoard everything! My husband is also a science teacher, so double the number of binders, flimsy activity books, computer discs, rock and shell collections, old textbooks, aquariums, dissected electronics, sample projects and boxes of plastic containers! And the paper…”.
If this is so common, what are some of the things that contribute to this desire of accumulation?
- An undefined process “what do we have to keep”
- No urgency to file “I’ll just put this in the TO BE FILED tray.”
- Lack of a defined filing system. “If there is room in the front, make it fit.”
- No ownership to the filing system. ”I’ll just put this in a box for the Superintendent to worry about.”
- No Retention structure that is adhered to “We have plenty of room in the basement for another box.”
Being a good steward of your records doesn’t mean becoming a bag lady. It does mean retaining information in a safe, secure and structured way. Some proven ways to accomplish this are:
- Begin with the end in mind. Map what, where and for how long.
- Streamline the silos. Have one central store area.
- Adhere to structure. Everything gets filed the same way.
- Retain only the required. Weed through your files annually.
You are forced to keep the paper, but with a little forethought you don’t have to be seen as a hoarder.
We help you keep the paper, simply without the clutter. Click on the link below to schedule a brief 20 minute conversation.