How do you save paper and appropriately apply Resources at the same time?
Document centric business processes are a main contributor to the amount of overhead, supplies and labor that impact a corporation’s profit and loss statement.
Many corporate executives have been conducting “business as usual” for so long that they have become numb the cost associated with their document centric business processes. If producing a product or service is the company’s main product, then producing business documents is their second.
Something to think about when evaluating the impact of document centric business processes (stats from Gartner, Forster, coopers & Lybrand):
- Documents cost about $20 each to file
- Documents are copied either physically or electronically on average 9-11 times at a cost of about $18/page
- 25% of an office workers time is consumed with paper management
- Employees each spend about 150 hours year looking for “misplaced” documents
- Misfiled documents cost about $120 each to retrieve
- 1 standard 4 drawer filing cabinet holds about 10,000 pages and takes up 3 sq ft in an office
- Each filing cabinet cost an average of $250
These same concerns are expressed by many of the c-level executives that we engage with. You can walk through any organization and wonder why there are so many multifunction machines, why there are so many dedicated fax phone lines, why are there reams and reams of paper purchased, why is the consumption of ink and toner is so high, why there is such a large quantity of office or warehouse space dedicated to storing documents, why do so many people have to physically touch and manually distribute documents, why is so much time is spent attempting to retrieve the correct document.
Industry averages say that a total cost of ownership of each document generated by an organization is roughly $5 but in our interaction with corporation over the years we have seen it closer to two dollars and fifty cents to three dollars.
So as you analysis your profit and loss statement what is the negative impact from the resources taken up by your document centric business process?
Let me share with you the 7 ways that we help executives reduce the resources associated with document centric business processes.
If nothing resonates with you, then we may not be a good solution for your situation, but if one of following hits a nerve, I would suggest that you participate in one of our private executive briefings to determine what should be happening in your company.
We help companies appropriately apply Resources by:
1. Reducing the consumption of paper or pre-printed forms
2. Diminishing the need for toner and ink
3. Minimizing the necessity of multi function machines and maintenance
4. Consolidating the number of dedicated fax lines
5. Increasing employee efficiency
6. Lowering the burden of labor necessary for document processing
7. Restoring dedicated document storage space to productive use
Remember this as you are observing your document centric business processes that manual documents negatively affect corporation resources and ultimately profits.
The question you must ask yourself is does “business as usual” impact resources enough to invest 20 minutes to discover if there is a solution.