Tired of playing hide-and-seek with your documents? You're not alone! We've all been there, drowning in a sea of paperwork, wasting precious time and money. But what if you could become a document hero? Imagine: finding any file instantly, collaborating seamlessly with your team, and enjoying peace of mind knowing your data is secure. With the right document management solution, like Document Mountain, this can be your reality. Learn how to conquer the chaos and reclaim your time!

The June 30, 2024 deadline for transitioning to fully electronic recordkeeping for federal agencies has passed. If your office is part of a federal agency, it’s critical to act now to ensure your records are compliant and up-to-date. All permanent and temporary records must be digitized and transferred electronically to the National Archives (NARA), or your office may face non-compliance issues.

Are you curious about the difference between digital archiving vs. backup for your storage solutions? Keep reading for an in-depth look at both systems.

Are you thinking of digitizing your paper documents and files? Keep reading to discover key advantages of digitization that will benefit your business. Answer our 34 questions to see if digitization is right for your business.

Document imaging needs of the public sector has grown significantly over the years. Historically the public sector has always "had a form for that". Government offices looking to go paperless.

As your HR department grows, managing and ensuring compliance with HR documents becomes more important.

Are you concerned about document security in your business? Keep reading to learn how to safeguard your data with effective document management.

Digital transformation takes your paper documents into the digital era. Through scanning and digitization of your physical documents, you can easily access electronic records from a secure document management system. Digital technologies make it easier to save, store, search, access, and share digitized information while reducing the risk of human error associated with physical records. Whether your records are paper, microfilm, microfiche, or large-format physical documents, scanned documents improve efficiencies, save money, and reduce risks related to lost data.

Choosing the Right Document Scanning Company: A Comprehensive Guide

Struggling with overflowing filing cabinets and mountains of paper? Hiring a document scanning company is your chance to transform chaos into order. At Document Mountain, we save you time, money, and space so your business can thrive. Let’s explore how to choose the right scanning partner.

A document or records retention policy provides a formalized process to manage your organization’s physical and electronic records. A policy also ensures your organization complies with state and federal document retention and destruction laws. Should you face a lawsuit or investigation, you can easily reference relevant records to help support your case. Your records retention policy also improves efficiencies, making it easier to locate and share documents as needed. Here we provide a comprehensive overview of document retention policy best practices to protect your data and improve compliance.

Considering how full filing cabinets can get and how costly it is to keep paper documents on-site, many businesses opt for an offsite records storage facility to ease the burden. Maintaining records and archives and collecting data for future reference is a familiar yet tiresome task.

If your company is older and has been keeping documents that date back decades, you have probably considered or are already using a records storage facility. Using an offsite records storage facility may seem less expensive upfront. However, there are hidden costs, compliance issues, and other concerns that you may not have foreseen. These are some of the disadvantages you need to consider when evaluating a records storage facility.

Your dental office manages highly sensitive patient information that is constantly updated and difficult to store. If you depend on paper records, it becomes impossible to keep your dental clinic scalable because the files take up so much space. It is also time-consuming to pull and refile patient charts every day. Most dental offices today have already gone digital to reduce costs, become more efficient, and ensure dental records are secure yet easy to access. If you’re still struggling with outdated paper records, here’s why dental record scanning is the way to go.

Making the switch to Fax over IP is a smart move for any business looking to improve efficiency, reduce costs, and enhance security. With its numerous benefits, including cost savings, increased security, improved productivity, and environmental friendliness, FoIP stands out as the superior choice over traditional faxing methods. Embrace the future of business communication by transitioning to Fax over IP and experience the positive impact it can have on your operations.