When most people think about digitization, they imagine a simple process: take your paper documents, scan them, and voilà — instant digital files. While scanning is part of the process, it’s only the first step. Real digital records management is a strategic approach that transforms how organizations store, access, and use information.

For local Government Officials, the integrity and legal compliance of public records is a non-negotiable fiduciary duty. While paper archives represent historical continuity, they also introduce significant and often unquantified risk.

The mandate to retain physical records is a necessary pillar of government accountability. For local government Commissioners, maintaining public trust requires meticulous documentation. However, in an era of digital efficiency, the continued reliance on vast, permanent physical archives has become the quiet, recurring tax on the taxpayer.

Not sure what to shred, scan, or save? This blog breaks down how to make smarter decisions with your documents—so you can stay secure, compliant, and clutter-free. Whether you're in government, healthcare, law, or small business, learn how the right strategy can protect your data, free up space, and streamline your operations.